Learn More About Uploading Records with TORO

Stay Organized, Stay Compliant

Running a successful freight transportation company requires keeping track of critical documents for compliance, payroll, and business operations. With TORO, you can securely upload and store all essential records in one place, ensuring that your company stays organized and ready for audits, payroll processing, and day-to-day operations.

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Why Keeping Accurate Records Matters

✅ Compliance – Avoid costly fines and violations by keeping all required documents up to date.
✅ Payroll Accuracy – Ensure drivers and staff are paid correctly based on submitted records.
✅ Audit Preparedness – Maintain organized records that are easily accessible when needed.
✅ Business Efficiency – Reduce paperwork and keep operations running smoothly.

To maintain compliance and efficiency, we will help you keep digital copies of the following records:

🚛 Driver & Employee Records

• CDL (Commercial Driver’s License) – Ensure all drivers have a valid, updated CDL.
• Medical Examiner’s Certificate (DOT Physical) – Proof of the driver’s fitness for duty.
• Driver Qualification File (DQF) – A required document for each driver, including:
  • Employment application
  • Safety performance history
  • MVR (Motor Vehicle Report)
  • Annual driver review
  • Drug and alcohol test results
• Driver Logs & Hours of Service (HOS) – Logs from ELDs (Electronic Logging Devices) or manual records.
• Training Certifications – Proof of required training, such as hazmat endorsements.

📦 Load & Operational Records

• Bill of Lading (BOLs) – Proof of freight shipments and deliveries.
• Rate Confirmations – Agreements for freight rates between carriers and brokers.
• Proof of Delivery (PODs) – Signed documents confirming successful deliveries.
• Load Receipts – Documentation of weight tickets, fuel receipts, and accessorial fees.
• Fuel Tax Reports (IFTA) – Records for fuel purchases and mileage reporting.
• Maintenance & Inspection Reports – Records of regular vehicle inspections and repairs.
• Drug Testing Program- Record compliant practices.

💰 Financial & Payroll Records

• Payroll Submissions – Records of load submissions, driver payouts, and payroll schedules.
• Expense Reports – Tracking fuel, tolls, maintenance, and other operational costs.
• Invoices & Settlements – Documentation of payments received and accounts payable.
• Tax Filings & Permits – Compliance records for federal, state, and local taxes.

⚖️ Compliance & Insurance Documents

• Operating Authority (MC & DOT Numbers) – Proof of FMCSA registration and active authority.
• Insurance Certificates (COI) – Proof of liability, cargo, and other insurance coverages.
• Accident Reports & Claims – Documentation of any incidents, insurance claims, or settlements.
• Vehicle Titles & Registrations – Legal documentation for all company-owned trucks and trailers.