Team Management

Essential Records for Managing Your Team

To maintain compliance and efficiency, your company should securely store and update team-related records.

🚛 Driver Hiring & Qualification

  • Employment Applications – Keep a detailed record of each driver’s application and background check.
  • CDL & Endorsements – Ensure all drivers have valid commercial licenses and any required endorsements (e.g., Hazmat, Tanker).
  • Medical Examiner’s Certificate (DOT Physical) – Verify each driver meets medical fitness requirements.
  • Driver Qualification File (DQF) – A must-have for FMCSA compliance, including:
    • Safety performance history and previous employment verification
    • MVR (Motor Vehicle Report) checks
    • Annual certification of violations
    • Drug and alcohol test results
  • Training Certifications – Document any specialized training or safety programs completed.

📂 Employee & Contractor Records

  • Company Policies & Agreements – Store signed acknowledgment forms for company rules, safety policies, and confidentiality agreements.
  • Driver Binder & File Management – Organize and maintain a compliance-ready driver file for each team member.
  • Accident & Safety Records – Keep detailed reports on incidents, near-misses, and safety violations.
  • Performance Reviews & Disciplinary Actions – Track driver performance, evaluations, and any corrective actions taken.

💰 Payroll & Load Management

  • Load Submissions – Maintain accurate records of assigned loads and completed deliveries.
  • Fee & Percentage Payouts – Automate calculations for driver pay based on percentage splits and fees.
  • Settlement Statements – Provide drivers with a breakdown of their earnings and deductions.

How TORO Helps You Manage Your Team

With TORO, managing your drivers and staff is simple. Our platform provides a secure, organized system to store and track all necessary records:

1️⃣ Log into Your TORO Account – Access your team management dashboard.
2️⃣ Upload & Organize Files – Keep all driver records, hiring documents, and compliance paperwork in one place.
3️⃣ Track Compliance Requirements – Get reminders for CDL renewals, DOT physicals, and training deadlines.
4️⃣ Manage Payroll Submissions – Ensure accurate payouts based on loads, fees, and driver agreements.
5️⃣ Access Anytime – Retrieve and update records whenever needed to stay audit-ready.

Build a Stronger Team with TORO

Your team is the backbone of your business. With TORO, you can hire, manage, and retain top drivers while keeping everything organized and compliant.

🚛 Sign up today and take control of your team management with ease!